Hoarding / Occupy Roadway

If you need to occupy part of a road, laneway, footpath, nature strip, car park, or road reserve, even for a short time, an Occupy Roadway Permit may be required.

Occupying the roadway may include activities listed below. However, this is not a complete list of all activities that may require a permit.

You may also need an application for report and consent (Regulation 116 of the Building Regulations 2018) if the relevant building surveyor determines the occupation of Council land is necessary to ensure public safety.

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Occupying Roadway activities

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Fees and Security Deposit

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Supporting documentation

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In submitting your application we require as a minimum:

Site Plan of the proposed occupied area (including the proposed structure if the area is to be hoarded/built on) with all measurements and features of the street, including driveways, trees and street furniture - for example, electricity pits or poles, Council stormwater pits, sewer pits, Telstra/NBN pits or posts, hydrants, bus stops, signage or similar
Site photos taken prior to works commencing (minimum 5 photos). Please provide photos of the exact location of the area to be occupied and showing conditions of Council's assets. See examples below of correct photos.

It is recommended you also supply the following documents if you have them, as you will need these if your application is successful:

Traffic Management Plan as per the Roads Management Act 2004 and the Road Safety (Traffic Management) Regulations 2019. Council requests you obtain your plans through an experienced provider to ensure high-quality plans are produced, as poor-quality plans in the past have not met these basic requirements (hand-drawn plans will not be accepted). The Traffic Management Plan should cover temporary changes to traffic conditions, road and footpath closure and traffic detours. Council will assess the impacts on movement and safety for pedestrians, cyclists and vehicles (check VicRoads website: ‘Register of prequalified contractors & consultants’).
Copy of the Works Manager's Public Liability Insurance (Certificate of Currency).

Council may also require:

A copy of a Neighbour Notification Letter advising affected residents of the occupation works, and/or
Supporting documentation including Department of Transport and Planning (DTP) approval if occupying an arterial road
Certified Structural Computations for gantries

Please note: any occupation on arterial roads may also require a permit and Memorandum of Authorisation (MOA) supplied by the Department of Transport and Planning (DTP) and a Traffic Management Plan from a prequalified contractor and consultant.

The Occupy Roadway Permit Application advice may take up to 10 working days depending on complexity of the works involved.

If more information is required to complete your application, you will receive a letter with advice via email. If Council does not receive the required document/s within 1 month from the dated letter, your application will be cancelled, and you will need to apply again on a later date. Please note the application fee is non-refundable.

Apply for Occupy Roadway Permit

When applying for your Occupy Roadway Permit, if your new development has multiple units, you will only be required to submit one application under one unit's property address for the whole development.

Step 1.Prepare supporting documentation

Step 2.Apply online

Occupy Roadway Permit Application

Please note, the application fee must be paid at the time of applying through the online application portal.

Step 3.Assessment

After the application has been assessed and should no further information be required, you will be issued with a tax invoice (permit and security bond fee).