Monash Council requires all tenant sporting clubs to provide current documents and club information, which can be updated at any time using Reserves Manager - Integrated Monitoring Systems.
Integrated Monitoring Systems
Guidelines: Reserve Manager Guide for Clubs(PDF, 702KB)
For more information, call 9518 3583 or email recreation@monash.vic.gov.au.
To ensure your club is compliant with Council laws and regulations, please read:
Sportsground and Pavilion Conditions of Use
The Sportsground and Pavilion Conditions of Use have been developed as the first point of reference to help licensees understand their tenancy requirements at a Council-managed sports facility:
Sportsground and Pavilion Conditions of Use(PDF, 504KB)
Licensee Maintenance Responsibilities
Please refer to the maintenance responsibilities for Council and licenced sporting clubs:
Recreation Maintenance Schedule(PDF, 507KB)
Sample Shared Facility Service Agreement
From time to time, clubs that share facilities need a formalised agreement in place. Here, you'll find a sample Shared Facility Service Agreement that can help and/or guide this conversation with your co-tenant:
Sample - Shared Facility Service Agreement(PDF, 798KB)
Licensed Tenant Information
The City of Monash requires all seasonal tenant sporting clubs wishing to utilise active recreation and joint-use school facilities within the municipality, to apply to Council prior to the start of each season.
All tenant sporting clubs must submit their application via Council’s Reserves Manager - Integrated Monitoring Systems (IMS):
Integrated Monitoring Systems
Guidelines: Tenancy Requirements(PDF, 671KB)
Tenant clubs should ensure their club profile on IMS is up-to-date and reflects the correct contact person.
All tenant clubs should ensure they have read Council’s Sportsground and Pavilion Conditions of Use, Licence Maintenance Responsibilities and other Council Polices and Guidelines via Policies, Procedures, Guidelines & Licensing Information | City of Monash
Sports Seasons
- Winter Season: The winter season is between 1 April and 31 August.
- Summer Season: The Summer Season is between 1 October and 28 February.
- Annual Season: The annual season is between 1 January and 31 December.
Finals Training & Hosting
Please refer to Council’s Sportsground and Pavilion Conditions of Use.
Pre-Seasoning Training
Please refer to Council’s Sportsground and Pavilion Conditions of Use.
Maintenance requests
For building maintenance requests that come under Council’s responsibility, please report any issues via Snap Send Solve or email Recreation at recreation@monash.vic.gov.au and include all relevant photos.
For sportsground maintenance requests that come under Council’s responsibility, please email Recreation at recreation@monash.vic.gov.au and include all relevant photos.